Privacy Policy

Effective Date: 4/1/2026

Introduction

SpotTake (“we,” “our,” or “us”) is committed to protecting your privacy. This policy explains how we collect, use, share, and protect your information when you use our services. We comply with applicable data protection laws, including the General Data Protection Regulation (GDPR) and California Consumer Privacy Act (CCPA).

By using SpotTake, you consent to the practices described in this Privacy Policy.

Information We Collect

• Account Information: When you sign up for SpotTake, we collect your name, email address, and any optional profile details you provide.
• Usage Data: We collect logs, feature interactions, and analytics about how you use SpotTake. This includes timestamped activity, browser/device metadata, and AI engagement data to improve functionality and user experience.

How We Use Your Information

• Provide and operate the SpotTake platform
• Analyze usage patterns to improve features and user experience
• Communicate service updates or critical account-related information

We do not use your data for marketing unless you explicitly opt in.

AI-Powered Functionality and Third-Party Processing

SpotTake is powered by OpenAI’s API services. Your data may be processed by OpenAI to generate responses. OpenAI does not retain or use your data beyond the duration needed to fulfill the request and adheres to strict data usage policies.

Other third-party processors may include cloud infrastructure providers and analytics platforms necessary for operating SpotTake. All third parties are bound by agreements requiring appropriate data protection and confidentiality.

Data Sharing and Selling

• No Selling: We never sell your personal information.
• Minimal Sharing: We only share data with third-party services necessary for functionality and under strict confidentiality terms.

Data Storage and Security

• Access Control: Access to your information is limited to authorized personnel.
• Data Retention: We retain your data only as long as needed to provide services. If you delete your account, your personal data will be deleted unless retention is required by law.

Your Rights and Options

You have the right to:

• Access your personal data
• Delete your data
• Object to certain processing
• Request portability of your data (where technically feasible)

To exercise these rights, contact support@spottake.com.

EU Users: You may also lodge a complaint with your local data protection authority.

California Residents: You may request disclosures about your data and how we use it under the CCPA.

Cookies and Tracking

We use cookies to improve your experience on our website and web app. Cookies help remember settings and enable analytics.

Types of Cookies:

• Essential cookies: Required for core functionality
• Performance cookies: Help us understand usage trends
• Preference cookies: Save your settings and persona configurations

You can manage cookie preferences through your browser. Some features may not function properly without cookies.

Changes to This Policy

We may revise this Privacy Policy periodically. If changes are significant, we will notify users via email or in-app notification. Continued use of SpotTake after changes indicates acceptance.

Contact Us

If you have any questions or concerns about this privacy policy, please contact us at support@spottake.com.

Summary

We value your trust and privacy. We do not sell your data, we do not share it with third parties except when necessary for functionality, and we are committed to keeping your data safe.